FLATHEAD AUDUBON SOCIETY CONSTITUTION & BYLAWS
FLATHEAD AUDUBON POLICIES
Publication and Re-use of Printed Materials (as approved by FAS Board of Directors 3/14/2013) It is the policy of Flathead Audubon Society (FAS) that all materials published in The Pileated Post, as well as written materials used in the FAS Education Program, plus written materials incidental to any other FAS activities, are the property of Flathead Audubon Society and, unless otherwise restricted in the byline, may be used, re-used, quoted, and reprinted by any other person or group. Any use outside of Flathead Audubon must include attribution to the author of the material and either “Flathead Audubon Society” or “The Pileated Post.” Minor changes to the content of the material so used are allowed, providing that the changes are truthful and do not alter the overall meaning of the piece. Upon Board approval of this policy, Flathead Audubon Society considers all materials referenced above to have been created and submitted in accordance with this policy.
Commitment to Diversity (as approved by FAS Board of Directors 5/6/2013) The Flathead Audubon Society is committed to diversity, inclusion, and equal opportunity in our programs, community service, employment, membership and leadership. It is the policy of FAS not to discriminate on the basis of race, creed, religion, color, gender, sexual orientation, physical or mental disability, age, or national origin.
Sexual Harassment & Abuse (as approved by FAS Board of Directors 12/16/2013) Flathead Audubon Society is committed to maintaining an environment free of discrimination and harassment based on a person’s sex, race, age, color, creed, religion, disability, ancestry or national origin, sexual orientation, gender identity or any other classification as protected by state and/or federal laws. Flathead Audubon Society’s position is that sexual harassment is a form of misconduct that undermines the integrity of the organization. All members and affiliates have the right to participate in an environment free from all forms of discrimination and conduct which can be considered harassing, coercive, or disruptive, including sexual harassment. Harassment, whether conducted by, or affecting an employee, contractor, vendor, client, volunteer, board member, or any other individual connected with the Flathead Audubon Society is strictly prohibited. Any such harassment is prohibited by this policy, whether or not the conduct also violates federal or state law. Anyone engaging in harassing conduct will be subject to discipline, ranging from a warning to expulsion from the Flathead Audubon Society.
This policy applies to all employees, directors, officers, contractors, volunteers, and agents of Flathead Audubon Society. A copy of Flathead Audubon Society’s sexual harassment policy is posted on the official website.
In order to minimize the possibility that sexual harassment or abuse might involve minors, Flathead Audubon Society requires that at least three persons be present when a minor is present. Ideally, this would be two unrelated adults with a minor, but could also be two or more minors with a single adult. The exception is when a single adult present is the parent or legal guardian of the minor.
What is sexual harassment? The definition of sexual harassment is based on that set forth by the Equal Employment Opportunity Commission (EEOC). Sexual harassment is defined as any unwanted physical, verbal or visual sexual advances, requests for sexual favors, and other sexually oriented conduct which is offensive or objectionable to the recipient, including, but not limited to epithets, derogatory or suggestive comments, slurs or gestures and offensive posters, cartoons, pictures, or drawings. Sexual harassment refers to behavior that is not welcome, that is personally offensive and that debilitates morale. Examples of sexual harassment are demanding sexual favors in return for employment conditions; unwelcome physical touching; sexual remarks, innuendos and jokes; graphic, obscene or sexual posters or calendars or other print material; e-mail, voice messages, or similar communications which are persistent and unwelcome and sexual in nature; and lewd suggestive comments regarding a person’s style of dress, appearance, body, or personal life. A person’s conduct will be considered unwelcome and in violation of this policy when that person should have known that the conduct was unwelcome, or when the person subjected to the conduct has voiced his or her objection.
It does not refer to occasional compliments of a socially acceptable nature.
What should you do if you are sexually harassed? If you feel that you have been the recipient of sexually harassing behavior or have witnessed sexually harassing behavior, you should immediately report it to a Board Member of the Flathead Audubon Society. Anyone observing harassment should immediately bring the offensive conduct to the attention of any Flathead Audubon Society board member. It is preferable to make a complaint in writing, but you can make a verbal complaint. In order for Flathead Audubon Society to properly investigate the report, it cannot be anonymous. Your identity will be protected to the extent possible and you will not be retaliated against for making a complaint.
What happens after a complaint is made? Within five days after a complaint is received, at least one Board Member will investigate the complaint. Any complaint that involves minors will be turned over to the proper authorities, usually the Flathead County Sheriff’s Office. The investigating Board Member(s) will speak with possible witnesses and with the person named in your complaint. Your anonymity will be protected to the extent possible. Information will be disclosed only as necessary in order to conduct a thorough investigation. During the investigation period following a complaint of harassment, the alleged harasser and alleged victim are not permitted to have one-on-one unsupervised contact at Flathead Audubon Society functions. Depending on the complexity of the investigation, you should be contacted within one week after the investigation about the status of your complaint and whether action is being taken. When the investigation is completed, you will be informed of the outcome of that investigation.
Flathead Audubon Society will take prompt disciplinary and remedial action in response to policy violations, including breach of confidentiality, retaliatory action, or bad faith allegations.